The ability to schedule meetings is defined by the user's security roles.You can have a variety of user roles when using MeetingBooster, particularly when scheduling or attending meetings. These roles are used throughout this documentation and are explained below.
In addition to the roles below, all MeetingBooster users may be able to create and manage tasks, use dashboard reports and access various administration features. Whether you can use these options is defined by your security roles. For more information on security roles, see "Understanding security roles" in the Administrator Guide.
The ability to schedule meetings is defined by the user's security roles.
Role |
Description |
Organizer |
A user who schedules a meeting. Prior to the meeting, the organizer can invite attendees, create an agenda and carry out all other scheduling tasks, including deleting the meeting. The organizer can start the meeting and when doing so becomes default host and note taker of the meeting. However, the organizer can assign a different host and note taker. For more information on scheduling meetings, see "Scheduling from MeetingBooster" and subsequent topics in the "Scheduling a meeting" section of the Organizer Guide. |
Co-organizer |
A user appointed by the organizer to help organizing and running a meeting. When scheduling the meeting, a co-organizer can edit the agenda, select topic viewing access and select attendee attributes. A co-organizer can start the meeting instead of the organizer and when doing so becomes default host and note taker (but can assign these roles to other attendees). The co-organizer role is meeting-specific and requires that the organizer actively appoints a co-organizer for a specific meeting. Both organizer and co-organizer can appoint more co-organizers if needed. For more information on the meeting scheduling options available to co-organizers, see "Assigning attendee attributes" in "Inviting attendees", "Selecting topic viewing access" and "Creating an agenda" and subsequent topics in the "Preparing an agenda" section of the Organizer Guide. |
Personal assistant (PA) |
A user who can schedule meetings on behalf of an organizer. PAs are appointed during user management by the system administrator, and the PA role is not meeting-specific. In other words, a PA can schedule a meeting on behalf of an organizer whenever he or she wants to do so, and the PA can use the same scheduling features as the organizer (if his or her security roles allow it). The organizer can remove the PA role from a meeting scheduled on the organizer's behalf, removing the PA's ability to edit or delete that particular meeting on the organizer's behalf. |
Attendee |
A user invited to the meeting by the organizer or PA. Until the meeting is started, attendees can add tasks related to the meeting (if their security roles allow it) and provide suggestions or comments for the agenda. See "Managing tasks" and "Viewing and providing input on meeting agendas" for more information. |
Guest |
An attendee who does not belong to your organization's MeetingBooster installation, for example an external consultant, lecturer or adviser who has been invited to the meeting. Guests cannot be made co-organizers, cannot be required for meetings, cannot approve agendas and minutes, and cannot accept the meeting in advance. As the MeetingBooster server does not have availability information for the guests, the Conflict Resolver cannot take their schedule into account (as described in "Inviting attendees"). |
Role |
Description |
Host |
The host navigates and edits the agenda and can appoint a different host and note taker and end the meeting. The organizer or co-organizer who starts the meeting by default becomes host (but can assign the host role to another attendee). After the meeting, the host can edit the meeting minutes. For more information, see "Starting a meeting" and other topics in the "Running a meeting" section in the Organizer Guide. |
Organizer or co-organizer |
The organizer or a co-organizer (if any) can appoint a different host or note taker, edit the agenda, end the meeting, and edit the meeting minutes after the meeting. The organizer can also invite more attendees and guests. For more information, see "Starting a meeting" and other topics in the "Running a meeting" section in the Organizer Guide. |
Note taker |
The user who takes notes for individual topics. The note taker can also use the meeting tools and add tasks, assign added files to agenda topics and edit the meeting minutes after the meeting. By default, the organizer or co-organizer who started the meeting acts as note taker but can assign the note taker role to another attendee. For more information, see "Taking meeting notes", "Assigning files added during a meeting", "Using the meeting tools", "Managing tasks" and "Editing and sending meeting minutes". |
Presenter |
An attendee who is assigned to present a particular topic on the agenda during the meeting. One or more presenters can be selected for individual topics when the agenda is created. |
Attendee |
A regular meeting attendee who belongs to your organization's MeetingBooster installation. Attendees have no special privileges during the meeting. The options available to regular attendees are described in "Attending a meeting". After the meeting, attendees can be asked to approve the meeting minutes or provide suggestions or comments as described in "Approving meeting minutes". |
Guest |
An attendee who does not belong to your organization's MeetingBooster installation. The guest may receive a copy of the meeting minutes but cannot provide suggestions or comments. |