Viewing and providing input on meeting agendas

When you have been invited to a meeting, you can view the agenda and send suggestions and comments to the meeting organizer from the MeetingBooster website. Such input can be very valuable to the organizer when creating or editing the agenda of the meeting.

You do not need to accept the meeting in order to provide input on it, but you cannot provide input on meetings that you have declined. For more information on accepting or declining meetings, see "Accepting or declining a meeting". You cannot provide topic suggestions for past meetings.

Viewing the agenda

Locate the meeting under Upcoming Meetings on the Meetings tab.

Click the meeting title.

Click the Agenda tab of the meeting.

The meeting agenda is shown, and you can view the agenda topics with information such as topic start and end times, presenters and topic status (if any).

 The organizer may not have created an agenda yet, or he or she may have hidden the agenda, or parts of it, so that you cannot see it. However, you can still provide input as described below.

Providing input on the agenda

From the Agenda tab, click Provide Input .

A dialog opens where you can enter topic suggestions and comments. The dialog may contain suggestions and comments from other meeting attendees, especially if it has undergone one or more approval cycles. These items are grayed out and cannot be edited; however, if you have provided input yourself earlier, and the input has not yet been read, dismissed or inserted into the agenda by the organizer, you can edit or delete it as described below.

Entering and editing topic suggestions

On the Topic Suggestions tab, click New Topic to add a topic suggestion, or click an existing topic suggestion to edit it.

A check mark in the Approver column means that the suggestion was provided by an attendee selected to approve the agenda. For more information, see "Approving meeting agendas".

Provide a topic title.

Try to make the topic title as meaningful as possible so that the organizer can quickly see what your suggestion is about.

(Optional) Enter a topic description and format it as desired.

(Optional) Click Attachment or Hyperlink to insert an attachment or hyperlink in the topic suggestion.

You can add hyperlinks to websites or a SharePoint server. The procedure for inserting hyperlinks in a topic suggestion is the same as for inserting hyperlinks in an agenda; for more information, see "Adding attachments and hyperlinks to an agenda".

Select the Private check box if the topic suggestion is only for the organizer.

Topic suggestions that are not private are visible to other attendees if they open the meeting for providing input and click the Topic Suggestions tab. Remember to select the Private check box if you are adding suggestions of a sensitive nature that only the organizer should see.

To delete one or more topic suggestions, select them and click Delete Topic .

Entering comments

On the Comments tab, click Add Comment .

A check mark in the Approver column means that the comment was provided by an attendee selected to approve the agenda. For more information, see "Approving meeting agendas".

Enter your comment.

Select the Private check box if the comment is only for the organizer.

Comments that are not private are visible to other attendees if they open the meeting for providing input and click the Comments tab. Remember to select the Private check box if you are adding comments of a sensitive nature that only the organizer should see.

To delete one or more comments, select them and click Delete Comment .

Sending suggestions and comments to the organizer

Click Save and Close to send the topic suggestion(s) and/or comments to the meeting organizer.