Scheduling from MeetingBooster

Click New Meeting in the menu on the left on the MeetingBooster home page.

Enter the title of the meeting.

Use a meeting title that is meaningful to all attendees and other involved parties. In many organizations, lists of meetings may quickly become very long, making it difficult to identify meetings correctly if they do not have meaningful titles. This is especially the case with recurring meetings; for more information, see "Scheduling a recurring meeting".

(Optional) Enter a meeting purpose and a location for the meeting.

The meeting purpose and location information is shown in the meeting minutes after the meeting.

(Optional) If you are the personal assistant (PA) of another user, and you need to schedule the meeting on behalf of that user, select the user on the Organizer drop-down.

Select a date and start and end times for the meeting.

If there may be a conflict with the start time selected, a warning icon is shown.

(Optional) Select a meeting series for the meeting.

If you select a meeting series, a dialog is shown asking if you want to add all members of the meeting series to the meeting.

You can only select a meeting series if you are a member of that meeting series with permission to create meetings or if your security roles grant you permission to manage meeting series. For more information, see "Working with meeting series", "Understanding security roles" and "Managing security roles".

Set meeting attributes for the meeting, if this feature is used in your organization. For more information, see "Setting meeting attributes".

Click + Attendee , select the desired attendees on the list, and click OK to add them to the meeting. You can also click + Guest to invite one or more guests to the meeting. For more information, see "Inviting attendees".

If the selected meeting time conflicts with the schedule of one or more of the selected attendees, a warning dialog is shown. For more information, see "Inviting attendees".

(Optional) Click the Agenda tab to add an agenda to the meeting. For more information, see "Creating an agenda".

It is possible to schedule the meeting without an agenda and then add an agenda for the scheduled meeting later. If an agenda still has not been added by the time the meeting is started, the organizer or co-organizer starting the meeting is prompted to create one. However, it still is not necessary to do so.

(Optional) Click the Tasks tab to add tasks to the meeting. For more information, see "Managing tasks".

Click Save and Close.

If you have enabled calendar integration, you are prompted to send meeting invitations when you save and close the meeting. For more information, see "Setting up calendar integration and Google options".

Attendee notification options

There are several options for notifying meeting attendees when you have scheduled a meeting from MeetingBooster. You can select which option to use from the Profile section; for more information, see "Setting up calendar integration and Google options".