Editing a meeting

When a meeting has been scheduled and saved, all information in the meeting can be edited and updated.

Attendees can add or edit tasks for the meeting, and they can provide topic suggestions and/or comments. For more information, see "Managing tasks" and "Providing input on meeting agendas".

The co-organizer (if there is one) can edit the agenda, select topic viewing access and select attendee attributes.

The organizer can edit all information regarding the meeting.

When you are editing a meeting, it is locked so that no one else can edit it. When you have saved your changes and closed the meeting, it is open for editing by other users with the appropriate permissions.

If you have used the agenda approval feature for the meeting, and the agenda is either in the process of being approved or has been approved already, the meeting can no longer be edited without interrupting the approval cycle. For more information, see "Managing agenda approval".

Accessing a meeting for editing

On the MeetingBooster site

Click the meeting title under Upcoming Meetings.

You may need to adjust the meetings view to find the meeting you need, particularly if you created the meeting on behalf of another user. For more information, see "Viewing meetings and tasks".

From Microsoft Outlook

Do one of the following:

Select the meeting in the Calendar view, and click Meeting Agenda or Meeting Tasks in the ribbon.

Right-click the meeting in the Calendar view, and click Meeting Agenda or Meeting Tasks .

Double-click the meeting in the Calendar view, and click the link in the dialog to go to the meeting site.

Editing options

The meeting editor is opened, and you can edit meeting details as necessary. Which details you can edit depends on your security role and your role in connection with the meeting (i.e. organizer, co-organizer or regular attendee).

On the Details tab, you can edit the meeting title, meeting purpose, organizer, location, schedule, meeting attributes (if used), meeting series, attendees and recurrence information (if relevant). For more information, see "Rescheduling a meeting" and "Inviting attendees".

If the meeting was scheduled by a personal assistant (PA) on your behalf, the Details tab also shows the PA. You can remove the PA role from the meeting by clicking the Delete button . This will prevent the PA from editing this particular meeting on your behalf.

If the PA is also co-organizer or attendee, he or she can still edit details of the meeting as described above.

You can see which attendees have accepted the meeting at the far right on the Details tab.

On the Agenda tab, you can edit the agenda. For more information, see "Creating an agenda".

On the Tasks tab, you can edit tasks related to the meeting. For more information, see "Editing tasks".

Always remember to click Save and Close after editing any meeting details.