Viewing meeting minutes

The meeting minutes are displayed automatically after the meeting has ended and show the following information regarding the meeting:

All basic information on the meeting (title, date, purpose, attendees etc.)

Meeting attributes

All meeting notes

All topic discussions and decisions

All votes, pros/cons and ratings entered

All attachments and hyperlinks added

All tasks entered during the meeting

The minutes can be hidden by one of the people in charge of the meeting, for example because they should not be visible until they have been approved. If the approval feature is used in your organization, you may be asked to approve the minutes; for more information, see "Approving meeting minutes".

If the agenda was edited during the meeting, the meeting minutes show the edited agenda, not the original one created when scheduling the meeting.

The titles of parked topics are shown in the meeting minutes but discussions and decisions entered for parked topics are not included. For more information, see "Parking agenda topics".

You can also view current meeting minutes during the meeting. For more information, see "Attending a meeting".

The people in charge of the meeting can edit the meeting minutes after the meeting. For more information, see "Editing and sending meeting minutes".

Using meeting minute views

You have several options for filtering and viewing the information shown in the minutes:

Click the Minutes tab to view the meeting minutes.

Click the Tasks tab to view tasks entered during the meeting.

Click Decision to view topic decisions only and hide topic discussions. This is very useful for getting an executive overview of lengthy meetings with many discussions.

Click Discussion to view the complete meeting minutes with topic discussions as well as decisions.

Providing comments on meeting minutes

If you have suggestions for the meeting minutes, for example because you disagree with the wording of a particular note, you can provide comments on the meeting minutes.

Click Provide Input .

A dialog opens where you can enter comments. The dialog may contain comments from you or other meeting attendees, including comments provided during agenda creation (if any). You can add new comments or edit your existing comments, as long as they have not yet been processed by one of the people in charge of the meeting.

A check mark in the Approver column means that the comment was provided by an attendee selected to approve the minutes.

Click Add Comment .

Enter your comment.

Select the Private check box if the comment is only for the organizer.

Comments that are not private are visible to other attendees if they open the dialog for providing comments on the minutes. Remember to select the Private check box if you are adding comments of a sensitive nature that only the organizer should see.

Click Done and OK.

Deleting comments

Select one or more comments to be deleted, and click Delete Comment .

Searching meeting minutes

You can search for specific words or phrases in the meeting minutes.

Enter the search text in the search field at the top of the meeting minutes.

Click the search icon .

All occurrences of the search text in the meeting minutes are highlighted in yellow.

You can navigate from occurrence to occurrence using the arrow buttons . The currently selected search result is highlighted in blue.

Printing meeting minutes

Click PDF to save a PDF version of the meeting minutes to your computer.

Meeting minutes in PDF format do not contain tabs and cannot be filtered as described under "Using meeting minute views" above. They contain all information included in the meeting minutes and as such may be lengthy documents. Use the search feature of your PDF viewer to quickly find relevant information as necessary.