Adding attachments and hyperlinks to an agenda

You can add attachments and/or hyperlinks to individual topics on the agenda. When the meeting is running, all attendees can access the attachments or hyperlinks by clicking the paperclip icon in the topic pane to download them or display their content.

An attachment can be any file type. You can insert the following hyperlink types:

Hyperlinks to websites, FTP servers or email addresses

Hyperlinks to files stored on any OneDrive or SharePoint cloud account, if your administrator has enabled this

Hyperlinks to files stored on local SharePoint sites, if your administrator has added any sites to the list of available workspaces

Make sure that all attendees can access and open the file type used before adding an attachment or a hyperlink to a file. If you add a MatchWare MindView mind map file, for example, users will only be able to view the mind map if they have MatchWare MindView or another program that will open MindView files. If you add a hyperlink to an FTP server or a OneDrive or SharePoint account, users will only be able to access and view content if they have access to the location you link to.

For more information on enabling access to OneDrive or SharePoint cloud accounts and adding local SharePoint sites to the list of available workspaces, see "Managing workspaces" in the Administrator Guide.

Do not attach or insert hyperlinks to websites, servers or files that are unsafe! Always make sure that the site or file you are attaching or linking to does not contain viruses (for instance, by having your anti-virus software evaluate it) before connecting to it from MeetingBooster.

Adding an attachment

Select the topic where the attachment is to be added.

Click Attachment and select the desired attachment

The attachment is shown using its file name. You may want to notify all attendees exactly what the attached file contains, especially if you add several attachments to the same topic, or if the attachments have file names that are hard to distinguish from one another or may not immediately make sense to the attendees.

Adding a hyperlink

Click Hyperlink and select Hyperlink on the drop-down.

Enter a name for the hyperlink.

(Optional) Click the arrow at the far end of the URL field to select a different protocol (for example if you need to link to an FTP server).

Enter the URL for the hyperlink.

Click OK.

Adding a hyperlink to a OneDrive or SharePoint cloud account

Click Hyperlink and select the cloud option .

The exact name of the cloud option is selected by your administrator.

In the browser window that opens, sign into the account you want to use. By doing so, you allow MeetingBooster to access the account.

Locate the file you want to link to, and select it.

To link to more than one file, you must repeat this procedure for every file.

Adding a hyperlink to a local SharePoint server

Click Hyperlink and select the name of the local SharePoint site on the drop-down.

Your administrator may have added several local SharePoint sites that you can choose from.

Enter a URL and login credentials for the SharePoint server.

If you want the application to remember your login credentials, select the Remember me check box.

Click Connect.

Browse to the file you would like to link to, and click Attach.

To link to more than one file, you must repeat this procedure for every file.