Editing an agenda during a meeting

Sometimes meetings do not evolve quite as the creator had imagined when creating the agenda. During the meeting, the organizer, co-organizer (if any), host and note taker can therefore edit the agenda so that it fits the actual course of the meeting better. You can change topic names and descriptions, and you can move topics in the agenda, but you cannot edit any other topic information such as presenters, attachments or hyperlinks.

You cannot create an agenda for a meeting that has already been initialized and started. The following process assumes that an agenda was created prior to starting the meeting as described in "Creating an agenda".

During the meeting, click Edit Agenda to open the meeting agenda editor.

Adding a topic to the agenda

Click Add Topic.

In the dialog that opens, enter a topic name and/or description, and click OK.

The new topic is added at the bottom of the agenda, but you can move it as described below. If you added a description to the topic, an icon indicating this is shown to the right of the topic name.

Editing or deleting an existing topic

Select a topic, and do one of the following:

Click Edit Topic and edit the topic title and/or description in the dialog that opens.

Click Delete Topic.

Moving a topic

Select a topic, and click Move.

On the submenu, select Move Up, Move Down, Indent or Outdent to move the selected topic in the agenda.

The options in the submenu correspond to the structuring options available when creating an agenda. For more information, see "Structuring agenda topics".

If the topic you are moving contains time information (that is, if it was scheduled for a specific time slot), this time information will be deleted by the move.

When you have edited the agenda and close the meeting agenda editor, your changes are saved, and the meeting can continue with the updated agenda. The meeting minutes show the updated agenda.