Adding attachments and hyperlinks to topics

During a meeting, the note taker can add attachments and hyperlinks to topics. All attendees can access the attachments and hyperlinks by clicking the paperclip icon in the topic panel to download them or display their content.

When selecting a topic where the attachment or hyperlink is to be added, remember that if you are both host and note taker, the topic pane of all attendees will be updated when you switch topics. For more information, see "Navigating from topic to topic" in "Hosting a meeting".

An attachment can be any file type. You can insert the following hyperlink types:

Hyperlinks to websites, FTP servers or email addresses

Hyperlinks to files stored on any OneDrive or SharePoint cloud account, if your administrator has enabled this

Hyperlinks to files stored on local SharePoint sites, if your administrator has added any sites to the list of available workspaces

Make sure that all attendees can access and open the file type used before adding an attachment or a link to a file. If you add a MatchWare MindView mind map file, for example, users will only be able to view the mind map if they have MatchWare MindView or another program that will open MindView files installed on their computers.  If you add a link to an FTP server or a OneDrive or SharePoint account, users will only be able to access and view content if they have access to the location you link to.

Do not insert hyperlinks to websites, servers or individual files that are unsafe! Always make sure that the site or file you are linking to does not contain viruses (for instance, by having your anti-virus software evaluate it) before linking to it from MeetingBooster.

Adding an attachment

Select the topic that the attachment is to be added to.

Click Attachment in the toolbar at the top of the note card.

Select the desired file using your browser.

The attachment is shown using its file name. You may want to notify all attendees exactly what the attached file contains, especially if you add several attachments to the same topic, or if the attachments have file names that are hard to distinguish from one another or may not immediately make sense to the attendees.

Adding a hyperlink

Select the topic that the link is to be added to.

Click Link in the toolbar at the top of the note card.

Select the option you want on the dropdown.

The procedure for adding hyperlinks to topics is the same as when adding hyperlinks to an agenda. For more information, see "Adding a hyperlink" and subsequent paragraphs in "Adding attachments and hyperlinks to an agenda".